General Information

Conference Venue

• The conference and exhibition is taken place in the Keio Plaza Hotel Tokyo.
  Address: 2-2-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-8330 Japan
  Tel +81-3-3344-0111 Fax +81-3-3345-8269
• At the western edge of the inner city of Tokyo are the skyscrapers of Shinjuku, home to Tokyo Metropolitan Government and host to ICAPP2009. From dazzling high rises, including a newly built opera district, to the gorgeously landscaped gardens of Shinjuku-gyoen, crowded discount shops, and more restaurants and bars than any one person could ever visit, Shinjuku has something for everybody.

Access

• By air: The Narita International Airport is an approx.85 minutes drive by airport bus (depends on the traffic), an approx.80 minutes by NEX(Narita Express) train. The Haneda Domestic Airport is an approx.50 minutes (depends on the traffic) by airport bus.
• By rail: The Shinjuku Station is a 5 minutes by walking from West Exit.

Language

• The Conference Language is English. A language translation will not be provided.

Lunch

• Lunch is not included in the registration of the conference. You can find many restaurants in and around the venue.

Welcome Reception and Banquet

• The Welcome Reception (Drink with light meal) will be held on Sunday 10 May, 2009, from 6:00 pm in the conference venue.
• The Banquet (Seating buffet-style) on Monday 11 May, 2009, from 6:30 pm in the conference venue. (Cost included in full registration. Extra ticket on request at JPY 15,000 per ticket).

Technical Visits

Kashiwazaki-Kariwa Nuclear Power Plant visit tour will be arranged to visit remarkable plant.
For detailed information, please refer to Technical Tour page.

• Date: May 14, Thursday, 2009 Time: 10hrs
• Fare: JPY 30,000 per person (Transportation fees and lunch included)

International Exhibition

• Open from Monday 11 to Wednesday 13 May, 2009.
• It is held around the conference rooms for panel sessions, providing maximum networking opportunities for delegates, visitors and exhibitors.

Registration

For procedures of registration, please refer to Registration page.

• Meeting registration is required for all participants. For security reasons, access to the conference, exhibition, coffee breaks and events will be limited to persons wearing the identification badge provided with the registration package.
• Registration covers: Attendance for 3 days at the opening session, plenary and technical sessions. Access to the exhibition. Coffee breaks. Invitation to events : Welcome reception on Sunday 10 May, 2009. Banquet (Conference Dinner) on Monday 11 May 2009. A registration package including: personal identification badge, the official program, the CD-ROM of proceedings and so on.
• During the conference, the registration desk will remain open from Sunday 10 May 2009 afternoon (15:00-19:00) and from Monday 11 to Wednesday 13 May, 2009 (8:00 - 17:30).

Instructions for Presenters (PDF file, 50.9kB)

Presentation procedures

1. Before the presentation
   Confirm the room assigned to you for your presentation. Install any presentation files you will us on the PC set up in the room. Introduce yourself to the chairperson.
2. The chairs will introduce the presenters, using biographies submitted by the presenters.
3. We ask you to cooperate in observing the time limits required by the chair.
   15 minutes in sessions with five presentations
   18 minutes in sessions with four presentations
   20 minutes in sessions with three presentations
4. After your presentation, take questions from the floor.

Equipment provided in the presentation room

Screen, podium, PC (OS: Windows XP, with Power Point 2003 or later version), microphone and laser pointer

Preparation room

Room Comet on the 43rd floor is available for preparation. PCs (OS: Windows XP, Power Point 2003 or later version) are available there.

Opening Session and Plenary

• They are presented in the Eminence Hall, 5th level on Monday 11 May, 2009.

Panel Session

• They are presented in the room 'NISHIKI' and 'Ohgi' , at 4th floor same level as the exhibition, from Monday 11 May, 2009 to Wednesday 13 May, 2009.

Preview Room for Plenary, Panel Session and Technical Sessions

• Open on Sunday 10 (15:00-19:00), and from Monday 11 to Wednesday 13 Wednesday May, 2009 (8:00 - 18:00).
• The secretariat's office is located in the room next to the Registration Desk. (3rd floor)
• Preview room is Room 'COMET' at 43rd floor.
• Session Chairs and Co-chairs can meet in the TPC Waiting Room 'ASAHI' at 47th floor and get the latest information on their session from the person in charge of the conference room.
• Equipped with computers; member of the secretariat or an assistant can provide assistance, if needed.

Installation to PC for Your Presentation

• lt is strongly recommend that speakers bring their Power Point Presentation on USB Key or CD-ROM to be loaded in advance (on your arrival).
• A speaker shall be finished Installation to the PC at the room where you are going to present before your session for presentation by himself.

Technical Equipment in Session Rooms

• All rooms are equipped with laptop computers same as one equipped at the preview room.
• A speaker shall be finished Installation to the PC at the room where you are going to present before your session for presentation by himself.
• Machintosh PC and file formatted by it is not available.

Local Tour, Optional Tours

• Tour Desk will be held right next to the Registration Desk (3rd floor) from 10 Sunday May, 2009 to Wednesday 13 May,2009 by JTB-GMT, which is the official travel agency.

Festival & Event in Japan

May is the best season to visit in Japan. At weekend, many notable festivals will be held in Tokyo, Kyoto and so on;

• SANJA MATSURI, which is one of the Three Great Festivals of EDO (now Tokyo), held from Friday 15 p.m. to Sunday 17 May, 2009 in Asakusa, an approx. 30 minits by metro from Shinjuku.
  Asakusa Shrine
• AOI-MATSURI Festival, is held on Friday 15 May 2009 in Kyoto, an approx. 3 hours by local train and Shin-kansen Express from Shinjuku. Stay in Kyoto is recommended.
  Kyoto Event Information ← Please click and see 'May' shown left of the WEB page.
• SENDAI AOBA MATSURI is held from Saturday 16 a.m. to Sunday 17 May, 2009 in Sendai of Miyagi prefecture, an approx. 2 hours by local train and Shin-kansen Express from Shinjuku.
  A History of Sendai Aoba Matsuri
• The Spring Festival of Nikko Toshogu Shrine, is held from Sunday 17 to Monday 18 May, 2009 in Nikko of Tochigi prefecture, an approx. 2 hours by local train and Shin-kansen Express from Shinjuku. Stay in Nikko is recommended.
  Nikko Tourist Association
• The 2009 May Grand Sumo Tournament is held from May 9 to 23, 2009 in Ryogoku Kougikan, an approx. 20 minits by JR/metro from Shinjuku.
  Nihon Sumo Kyokai, (Schedule and Ticket Information)